Organisational Intelligence
An agreed account of your mission, delivery, outcomes, governance, partnerships and working practice, with relevant evidence and sources. It gives recurring answers a consistent organisational basis.
Grant Resource Studio™
Work with GRS
Commission a client-owned Funding Knowledge Base, explore engagement options and agree a defined scope.
The principal commissioned engagement
The main engagement: a Funding Knowledge Base
Grant Resource Studio reviews existing documents, captures important unwritten knowledge with your team and structures agreed material for future funding applications. Your team receives a knowledge base in an agreed workspace, guidance for AI-assisted drafting, a walkthrough and a practical refresh routine.
You approve and own the finished organisational content. General delivery methods and templates remain with the practice. Notion is the recommended default, with Google Drive, SharePoint, OneDrive or another maintained workspace considered during discovery.
Although built around grant readiness, the same knowledge base can also support reporting, partnerships, donor communications and wider funding conversations. These are further uses of the same asset. Current project details, reporting figures and other changing information are supplied alongside the stable knowledge and checked for each task.
What your team receives
Three connected parts of your funding knowledge
The scope reflects your organisation and the material available. These are the public knowledge domains of a full build.
Case for Support
A developed account of the need, your response and the difference your work makes, supported by reviewed evidence. It supplies reusable material for explaining why the work merits support.
Explore the public knowledge-base outline →Grant Application Reference Information
Useful past answers, approved wording, application history and recurring facts, organised so the team can find and adapt them. Current project costs and funder-specific requirements still need checking.
An asset you can use after handover
You receive the reviewed content in the agreed workspace, a practical walkthrough, an agreed AI-assisted drafting workflow and a refresh routine. You can retrieve a supported fact, adapt an earlier answer and give an assistant relevant context without repeatedly rebuilding the organisation’s account.
Your team owns the organisational content and can use it with a colleague or existing writer. It grows more useful when someone reviews new evidence and incorporates approved changes.
Who this suits
Less repeated rebuilding between applications
This can suit a founder, director or fundraiser in a small team, typically one to ten people, fitting applications around running the organisation. Team size is a guide, not an eligibility limit.
- Before
- Find the last answer, check which version is current and brief the assistant again.
- With an agreed knowledge base
- Retrieve reviewed material, add the current project details, adapt it to the funder and check the draft.
The work still needs judgement and tailoring. The EYC case study describes one organisation’s experience, rather than a promise of a particular saving.
Participation, approval and handover
Build the account with your team
You identify the people who can explain the work and approve its description. GRS reviews the source material and develops drafts with them, resolving gaps or conflicting accounts before content is agreed.
The Content Workshop is a controlled delivery workspace for agreed sources, drafts, feedback and approval. You can see what is being developed and respond to it. It is separate from the final knowledge base in your organisation’s chosen workspace.
Before handover, I test the knowledge with your team against a real or example application, practise the drafting workflow with you and agree who will review future changes. Wanted initial Context and Review setup can be included within the agreed FKB fee when workable.
Follow the six-stage build → · Practical questions → · Information handling →
The core project and optional follow-on support
The project is designed for your team to use and maintain the knowledge base independently. Most organisations are not expected to need ongoing GRS support after handover.
One complete project
Funding Knowledge Base build and AI workflow setup
Review and refine your existing material, resolve gaps with your team, and build an approved, reusable Funding Knowledge Base. The same project includes the agreed AI-assisted drafting workflow, testing and practical handover.
Wanted initial setup and first use of the free Working Context System and Application Review Kit are included within the same fixed FKB fee when workable. Neither method is compulsory.
Only if useful later
Optional optimisation and refresh support
If your needs change after handover, separately scoped help can update evidence, strengthen the Case for Support, restructure content or adjust the agreed workflow.
Support is available when useful, with scope and fee agreed for the work needed and no ongoing commitment.
What your team contributes
Share suitable past applications, reports, policies, aggregate evidence and current descriptions of the work. Keep beneficiary records, safeguarding, health, private HR and bank details out. Agree the named people who can answer questions, review sections and approve the final content.
A build is estimated at four to six calendar weeks, dependent on source availability and reviewers. That is elapsed time, not a guaranteed service level or four to six weeks of your staff’s time. Discovery agrees the expected conversations, review rounds and people involved so your team can assess the time commitment before accepting the proposal.
Payment and commissioning routes
How individual organisations pay
A defined, one-off engagement at an agreed fixed price for confirmed scope, rather than an ongoing retainer. Payment is in two milestones: 50% deposit before work starts and 50% when the completed work is accepted under the signed agreement. Third-party tool subscriptions are separate.
Payment may come from unrestricted funds, permitted core or capacity-building grant money, or a future grant budget where that funder allows the actual work. Check eligibility, timing and procurement rules first.
How infrastructure bodies and grant-makers commission the work
A host or funder can commission support for a group or cohort. Payment can sit with the host, a grant-maker through Funder Plus or equivalent capacity-building support, or participating organisations. Scope reflects the agreed outputs and individual support.
Explore the partner route →Choosing the kind of help you need
Grant Writers and Bid Agencies
A writer supplies capacity for particular applications. GRS builds agreed organisational material your team can retain and reuse, including with an existing writer.
AI Drafting Tools
An assistant can draft when it has enough relevant information. GRS’s professional work is reviewing and organising the knowledge it draws on. The demo illustrates that distinction.
Internal DIY
An organisation can build its own reusable document with the free Starter Kit. Commissioned work adds source review, elicitation, content approval, implementation and handover.
Managed Funding Services
An external service can manage ongoing funding work. GRS concentrates on a defined knowledge build and the team’s ability to use it afterwards.
Funding Platforms and Grant Finders
Platforms can help with discovery and pipeline work. GRS specialises in knowledge behind applications. The planned self-directed Funding Watch Pack concerns your own newsletters; GRS does not operate a subscription grant database, search for funds or manage your pipeline.
Agreeing a sensible scope
GRS is not a grant-writing service or a grant directory. The standard build excludes bid writing, finding grants, new external research, grant guarantees, client account management and personal review of every draft. Fit for medium-sized organisations is something to explore in a first conversation.
Common questions · Information handling · Early Years Cocoon case study · Illustrative demo
